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Maintenance & Operations Coordinator (Chico)
compensation: $23.46 - $36.42/hour, starts at $23.46 per hour
employment type: full-time
job title: Maintenance & Operations Coordinator
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JOB ANNOUNCEMENT FOR Starting Salary: $23.46/Hour
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION Salary Range: $23.46/hr. to $36.42/hr.
Salary Placement Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.chicousd.org.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received mailed notification for any part of the exam by the date announced, call the Classified Human Resources Office at (530) 891-3000 x 20120.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 p.m. on the closing date. Late applications are not accepted.
THE POSITION
The District is establishing an eligible list for Maintenance/Operations Coordinator. The eligible list resulting from this recruitment will be used to fill openings in this class for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Two years of responsible secretarial and clerical support experience which included decision-making responsibilities and exercising of independent judgment, equivalent to the completion of the twelfth grade. Experience in school district maintenance, operations and facilities is highly desirable.
All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to race/color, religious creed, national origin/ancestry, age, mental or physical disability, sex/gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity/gender expression, military/veteran status, marital status, medical condition, or genetic information.
EXAMINATION AND CERTIFICATION
The examination consists of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. The top-scoring candidates who pass the written test will be invited to the selection interview. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Wednesday, November 29, 2023, 12:00 PM
b. Date of written exam: Wednesday, December 6, 2023 (during the day)
c. Date of oral exam (personal interview): Tuesday, December 12, 2023 (during the day)
d. Certification shall be according to Merit System §1507.
e. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION:
DEFINITION
Under direction, to perform a full range of mission critical duties supporting the Maintenance and Operations Department. To serve as the initial contact/resource person for the Director and Manager; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret policies, rules and regulations in response to inquiries and complaints; resolve site concerns and complaints; refer inquires as appropriate. To assist all site principals, secretaries, and custodians, outside vendors and the public. To assess and evaluate situations effectively, identifying critical issues quickly and accurately, and creating innovative solutions to complex problems.
SUPERVISION EXERCISED
May exercise functional and technical supervision over clerical staff and custodial substitutes.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Participate and assist in the administration of the office; plan, organize and oversee activities and operations associated with the office; relieve the Director and Manager of a variety of administrative details.
Perform the full range of secretarial duties for the Director and Manager; type and assemble reports, manuals, correspondence and other materials; independently respond to letters and general correspondence; compose and prepare letters, memoranda and reports pertaining to standard policies; post necessary information and announcements.
Serve as initial contact/resource person for the office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret policies, rules and regulations in response to inquiries and complaints; resolve concerns and complaints; refer inquiries as appropriate.
Maintain a substitute custodial labor pool and assign substitutes to sites as necessary. Listen to complaints and positive input from sites, verify site information, if possible, and determine future assignments for substitutes. Be prepared to adjust assignments as future calls are received.
Process incoming work orders, assigning to the correct trade, determining whether it is a safety or security issue, call tradesperson on Nextel and alert them to any work orders that need to be completed immediately, place work orders in trade’s box, collect the completed work order, check that all the information is included, input into the work order program, and then file.
Assist sites in correct usage of work order system; input work orders that cannot be completed by site personnel.
Maintain calendar for the Director regarding meetings; coordinate activities with other District departments, divisions, the public and outside agencies; make necessary arrangements and prepare agendas for meetings; take and transcribe dictation and minutes as assigned.
Participate in the administration of the custodial budget; monitor expenditures; maintain administrative and financial records.
Recommend and assist in the implementation of goals and objectives; implement policies and procedures.
Provide information and forms to staff and the general public; collect and process appropriate information; apply policies and procedures in determining completeness of applications, records and files.
Log all absences, extra assignments and hours worked by substitute custodians.
Work with outside vendors to purchase custodial supplies and make needed equipment repairs.
Generate purchase order numbers; process invoices; assign appropriate account codes.
Maintain vandalism database.
Plan, organize, and coordinate the supplies required from outside vendors for all sites setting up inventories and deliveries, receive calls from all site custodians if they are experiencing problems with deliveries or inventory and contact vendor for corrections.
Assign, issue, and maintain inventory of school site master keys issued to substitute custodians and other authorized personnel.
Serve as liaison between the Director and Manager, vendors, parents and other staff members.
Requisition, receive, store and distribute supplies; prepare purchase orders for materials and supplies.
Assist in the preparation of special projects and assignments as requested.
Operate and perform minor maintenance on office machines, including copiers, calculators and computers.
Perform related duties and responsibilities as required.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles and practices of office management.
Modern office practices, methods and equipment, including computer equipment.
Principles of business letter writing.
Principles and procedures of record keeping.
Principles of lead supervision and training.
Word processing methods, techniques and programs, including spreadsheet and database operations.
Principles and practices of data collection and report preparation.
Techniques used in public relations.
Alphabetical, numerical and subject matter filing systems.
Basic accounting and bookkeeping procedures.
Basic mathematical principles.
English usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment, including computer equipment.
Type or operate a keyboard at a level proficient for successful job performance.
Ability to:
Learn, interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions.
Perform responsible and difficult office management, administrative, clerical and secretarial work involving the use of independent judgment and personal initiative.
Understand the organization and operation of Maintenance/Operations Department and District as necessary to assume assigned responsibilities.
Independently compose correspondence and memoranda.
Compile and tabulate information and data and prepare summaries and reports.
Maintain and prepare complex, extensive and confidential records and reports.
Plan and organize work to meet schedules and timelines.
Work effectively and efficiently under pressure with constant interruptions.
Analyze situations carefully and adopt effective courses of action.
Respond to requests and inquiries for information regarding District policies and procedures.
Interact effectively and sensitively with individuals from diverse backgrounds.
Meet and deal tactfully and effectively with the public.
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
Experience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Two years of responsible secretarial and clerical support experience which included decision making responsibilities and exercising of independent judgment. Experience in a school district maintenance, operations and facilities is highly desirable.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized training in office practices or a related field.
Special Requirements:
Essential duties require the following physical skills and work environment:
This type of work requires occasional or frequent standing, walking, sitting, and reaching for extended periods of time.
Ability to work in a standard office environment.
Ability to sit at a desk, conference table, or in meeting rooms of various configurations for extended periods of time.
Facility to see and read, with or without vision aids, a computer screen and printed matter, and to distinguish colors.
Sufficient hearing to understand speech at normal room levels, and to hear and understand speech on the telephone.
Manual dexterity to operate a telephone and enter data into a computer using both hands.
Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone.
Ability to exert up to 20 pounds of force to lift, carry, push, pull, or otherwise move objects.
Ability to work overtime on evenings and weekends, as needed.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA. Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays: Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits: Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $115 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave: One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period: All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement: All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary.
Social Security: All classified employees are covered by Social Security and must contribute to the Social Security system. Credit Unions: There are credit unions available for membership by all classified employees.
Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 (530) 891 3221 – TTY (530) 895-4030
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = 530-891-3000 & press 5-6
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